This Privacy Policy was last updated on 25/02/2025.
Welcome to DictaMail.ai . Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you register on our website and purchase a subscription to our services. We are committed to complying with the General Data Protection Regulation (GDPR) (EU 2016/679) .
1. Personal Data We Collect
When you register and use our services, we collect the following personal data:
✔ First Name & Last Name – Required for your user account.
✔ Email Address – Used for account creation, communication, and login.
✔ Account Login Credentials – To allow secure authentication.
Payment Information:
- We do not process or store your credit card information directly . Instead, all payments are securely processed via Stripe , our third-party payment provider.
- When you enter your payment details, you do so directly on Stripe’s secure platform , and we only receive confirmation of transactions and billing details .
- However, as an account administrator, we do have access to certain Stripe payment details, including subscription status and billing history , which may be used for customer support and billing management.
2. Who we are
DictaMail is operated by Web Services Outsourcing , headquartered at:
📍 60 rue François 1er, 75008 Paris, France
For any inquiries regarding your personal data, you can contact us at:
📧 Email: noah.delophont@web-services-outsourcing.fr
3. How We Use Your Personal Data
We process your personal data for the following purposes:
🔹 To create and manage your user account on DictaMail.ai.
🔹 To provide authentication and security for logged-in users.
🔹 To process subscription payments via Stripe.
🔹 To send transactional emails (such as registration confirmation, billing notifications, or service updates).
🔹 To ensure compliance with legal and regulatory requirements .
We do not sell or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing
We process your personal data based on the following GDPR-justified legal grounds:
✔ Performance of a Contract – To provide you with access to our services (user account management, subscription purchases).
✔ Legitimate Interest – To manage our business operations, support users, and ensure security.
✔ Legal Obligation – To comply with tax, accounting, and regulatory requirements.
✔ Consent – If you opt-in to receive marketing communications (you can withdraw consent at any time).
5. Third-Party Data Sharing
We only share your data with trusted third-party service providers when necessary for service functionality and compliance. These include:
✅ Stripe Payments Europe, Ltd. – Handles secure payment processing. Your credit card information is not stored on our servers. Stripe’s privacy policy is available here .
✅ Hosting & Cloud Providers – We use secure third-party services to host DictaMail.ai and store account-related information.
We have contractual agreements with these third parties to ensure GDPR compliance and data security .
6. Data Security Measures
We take the protection of your data seriously and implement security measures, including:
✔ Encryption – Secure encryption protects user credentials and transaction data.
✔ Strict Access Controls – Only authorized personnel can access Stripe billing details when necessary.
✔ Compliance with Best Practices – We follow GDPR and industry-standard security practices.
7. Your GDPR Rights
Under the General Data Protection Regulation (GDPR) , you have the right to:
✔ Access your data – Request a copy of the personal data we store.
✔ Correct any incorrect or incomplete data – Update your profile information.
✔ Request data deletion – Ask us to delete your account and associated data.
✔ Restrict processing – Limit how we use your data in certain cases.
✔ Withdraw consent – Stop receiving marketing emails at any time.
✔ Data portability – Request a structured copy of your data.
📩 To exercise any of your rights, contact us at: noah.delophont@web-services-outsourcing.fr . We will respond within one month in accordance with GDPR requirements.
8. Cookies and Tracking Technologies
We may use cookies and similar tracking technologies to improve user experience. We will ask for your consent before using any non-essential cookies (e.g., analytics, advertising).
More details can be found in our Cookie Policy .
9. Data Retention Period
We retain your personal data only as long as necessary , based on:
✔ Active accounts: Data is kept while your subscription remains active.
✔ Deleted accounts: Upon request, we delete your personal data unless required for legal, tax, or compliance purposes.
✔ Billing records: Retained for a legally required period (e.g., tax obligations).
10. Changes to This Privacy Policy
We may update this Privacy Policy as needed. The latest version will always be available on our website , with any significant changes communicated to users directly.
By using DictaMail.ai, you agree to the terms of this Privacy Policy. If you have questions or concerns, please contact us at noah.delophont@web-services-outsourcing.fr .