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DictaMail Setup Guide: Getting Started in Minutes

DictaMail is a Chrome extension that enhances email productivity in both Outlook and Gmail. This guide walks you step-by-step through the installation, account setup, and essential features of DictaMail so you can get started efficiently.

Installation

First, let’s install the extension.

Use the Chrome Web Store to search for “DictaMail” or click the direct link. On the extension page, click the “Add to Chrome” button to start the installation.

Click on “Add to Chrome”

A pop-up will appear asking if you want to proceed. Click “Continue” to confirm and allow the installation to move forward.

Click on “Continue to install”

Another Chrome dialog will appear asking for required permissions. Click “Add Extension” to finalize the process.

Click on “Add extension”

After installation, the DictaMail icon will appear in your Chrome toolbar, indicating the extension has been successfully added.

Once the extension is installed, a page will open asking you to sign in to DictaMail. If you do not have an account yet, you will need to create one. See the Sign Up section about it.
Once the extension is installed, a page will open asking you to sign in to DictaMail. If you already have an account, you do not need to create one. See the Log In section about it.
When you click on Assistant Compose or Assistant Reply for the first time, you will need to authenticate with Outlook or activate the fallback mode. The authentication process allows DictaMail to directly access your email account (either Gmail or Outlook), which provides several advantages: Pros:
  • Full access to your email content, enabling more context-aware email generation
  • Ability to read conversation history for more accurate replies
  • Seamless integration with your email interface
  • Access to email metadata (recipients, subject lines, etc.) for better suggestions
Cons:
  • Requires granting DictaMail permission to access your email account
  • Access restricted by some companies that use Microsoft 365
  • Additional authentication steps during setup
If you prefer not to grant DictaMail access to your emails, you might want to use Fallback Mode instead. See the “Fallback Mode” section below for instructions.

To allow DictaMail to access your emails directly through Outlook, click on “Continue with Outlook.”

Click on “Continue with OUTLOOK/GMAIL”

Choose the current email account

Gmail only: click continue

Gmail only: tick the box

Grant access to DictaMail

When you click on Assistant Compose or Assistant Reply for the first time, you will need to authenticate with Outlook or activate the fallback mode.

The fallback Mode allows you to use DictaMail without granting it access to your email content. If you do not want DictaMail to directly access your email, you will need to activate the fallback mode.

Pros:

  • Simpler setup with fewer permissions required
  • Less dependency on your email provider’s API permissions (some tenants in Microsoft 365 do not allow to share such permissions)

Cons:

  • Limited context awareness
  • May generate less personalized responses
  • Less reliable
  • Some advanced features may be restricted
  • Email content must be transmitted to DictaMail’s servers

If you prefer the full functionality of DictaMail and are comfortable granting email access, refer to the “Authentication to Webmail” section above for instructions on setting up with direct authentication.

Once you are in the settings page of the extension, click on the settings icon in the left banner. If you do not know how to access the settings page, go to the Settings section of the documentation.

Click on the settings icon

Activate fallback mode switch

Click on “Enable”

First, let’s install the extension.

Click on “Assistant Compose”

Enter the instructions that DictaMail needs to take into account when drafting the email, as you would with a secretary. Use text or voice.

Give your instructions

Click on “Generate”

Once the answer has been generated, you can edit it directly by putting the cursor in the text.

(Optional) Click in the text area to edit the text manually

Update the email by adding new instructions. Click on “Edit Email” to edit the displayed email with the new instructions given

(Optional) Click on “Edit Email”

Click on “Apply” when you are satisfied with the text

First, let’s install the extension.

Select the conversation that you want to reply to.

Click on the conversation of the email you want to reply to

Find the assistant reply button at the bottom of the last email received in the conversation.

Click on “Assistant Reply”

Give your instructions

Click on “Generate”

(Optional) Click in the text area to edit the text manually

(Optional) Click on “Edit Email”

To access the settings page:

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